1.1 Lot Ownership. Lots 1 through 62 and the adjacent common area of the Riverwalk
Subdivision, in the County of Jackson, State of Oregon (the "Property"
or "Project") is submitted to the provisions of the Oregon Planned
Community Act set forth at Oregon Revised Statutes, Section 94.550, et seq.,
However, the Property may be exempted at any time in whole or in part from the
Oregon Planned Community Act upon a proper vote of the Owners in the manner
provided in Section 13.6 of the Declaration of Covenants and Restrictions for
The Riverwalk Subdivision (the "Declaration of Covenants, Conditions, and
Restrictions" or 'Declaration").
1.2 Bylaws Applicability. The provisions of these Bylaws are applicable to the
Property, The Riverwalk Home Owner's Association ("Association"),
and the entire management structure thereof.
1.3. Personal Application. All present or future Owners, tenants, occupants,
future tenants, or their employees, or any other person that might use the facilities
of the Project in any manner, are subject to the regulations set forth in these
Bylaws.
1.4. Definitions. The terms herein shall have the same meaning as set forth
in Article I of the Declaration of Covenants and Restrictions.
The acquisition, occupancy or rental of any of the Lots of the Project or the mere act of occupancy of any said such Lots will constitute acceptance and ratification of these Bylaws and agreement to comply with all the provisions hereof.
ARTICLE 2
ASSOCIATION MEMBERSHIP, VOTING,
MAJORITY OF OWNERS, QUORUM, PROXIES
2.1. Membership in the Association. Upon recordation of a conveyance or contract
to convey a Lot, the grantee or purchaser named in such conveyance or contract
shall automatically be a member of the Association, and shall remain a member
of said Association until such time as such person's ownership ceases for any
reason. For all purposes of the Declaration and the administration of the property,
Lot ownership shall be determined from the records maintained by the Association.
The record shall be established by the Owner filing with the Association a copy
of the deed to or land sale contract for his or her Lot, to which shall be affixed
the certificate of the recording officer of the County of Jackson, Oregon, showing
the date and place of recording of such deed or contract. No person shall be
recognized as an Owner unless a copy of the deed or contract has been filed
with the Association as provided above showing him or her to be the current
Owner or contract purchaser of a Lot. Notwithstanding the foregoing, the Declarant
shall be the Owner of all previously unsold Lots, although no deed or land sale
contract, with respect to such Lots, has been filed with the Association.
2.2. Voting Rights. The Association shall have two (2) classes of voting members:
2.2.1 Class A. Class A members shall be all Owners of Lots other than the Declarant,
and each Class A member shall be entitled to one (1) vote for each Lot owned
with respect to all matters upon which Owners are entitled to vote.
2.2.2 Class B. The Class B member shall be the Declarant, its successors and
assigns. The Class B member shall have three (3) votes for each Lot owned. Provided,
however, that ail Class B memberships shall cease upon the earlier of a date
five (5) years from the recording of the Declaration or the conveyance by the
Declarant of Lots representing eighty percent (80%) of the total number of votes
("Termination Date"). Thereafter, each Owner (including, without limitation,
the Declarant) shall be entitled to one (1 ) vote for each Lot owned with respect
to all matters upon which owners are entitled to vote, and the total number
of votes shall be equal to the total number of Lots annexed to the Property
and subject to these Bylaws When more than one (1) person or entity owns a Lot,
the vote for such Lot may be cast as they shall determine, but in no event will
fractional voting be allowed. Fractionalized or split votes shall be disregarded,
except for purposes of determining a quorum. The total number of votes as of
the Termination Date and thereafter shall be equal to the total number of Lots
annexed to the Property and subjected to these Bylaws as of the Termination
Date.
2.3. Majority of Owners. As used in these Bylaws, the term "Majority"
shall mean those Owners holding over eighty percent (80%) of the voting rights
allocated to the Owners in accordance with the Declaration and Section 2.2 above.
"Majority of Owners present" shall mean Owners holding over eighty
percent (80%) of the votes present at any legal meeting.
2.4. Quorum for Annual Meeting. Except as otherwise provided in these Bylaws,
the presence in person or by proxy of Owners holding forty percent (40%) or
more of the outstanding votes in the Association, as defined in Section 2.2,
shall constitute a quorum, provided the meeting is a legal meeting. A legal
meeting is one duly called pursuant to these Bylaws where a quorum is present
in person or by proxy at a formal gathering, or if a vote is taken by written
ballots, when ballots are returned representing more than forty percent (40%)
of the vote.
2.5. Place of Meetings. Formal meetings of the Association shall be held at
a suitable place convenient to the Owners designated by the Board of Directors.
Any vote taken by written ballot shall be determined by the Board of Directors
within forty-eight (48) hours of the deadline for return of ballots. Each Owner
shall be notified by mail or other delivery of written notice of the results
of the ballot meeting or that a quorum of ballots was not returned, within ten
(1 0) days after the ballots have been counted.
2.6. Turnover Meeting. The Declarant shall call a meeting for the purpose of
turning over administrative control of the Association from the Declarant to
the Class A members within one hundred twenty (120) days of the earlier of:
(a) A date five (5) years from the date this Declaration is recorded; or
(b) The date that Lots representing eighty percent (80%) of the total number
of votes have been conveyed to persons other than the Declarant. The Declarant
shall give notice of the meeting to each Owner as provided in the Bylaws. If
the Declarant does not call the meeting required under this section, any Owner
may do so. At the turnover meeting, the Declarant shall relinquish control of
the administration of the Association and the Owners shall assume such control
and the Owners shall elect a board of directors in accordance with the provisions
of Article 3 of these Bylaws. Additionally, the Declarant shall deliver to the
Association those items specified in the Oregon Planned Community Act to be
turned over by the Declarant at the turnover meeting.
2.7. Transitional Advisory Committee. The Declarant shall form a Transitional
Advisory Committee to provide for the transition of administrative control of
the Association from the Declarant to the Class A members. Not later than the
sixtieth (60th) day after the Declarant has conveyed Lots representing eighty
percent (80%) of all votes in the Project, the Declarant shall call a meeting
of Owners for the purpose of selecting a Transitional Advisory Committee. The
committee shall consist of three (3) members. The Class A members shall, by
majority vote, elect two (2) members, and the Declarant shall elect one (1)
member. The committee shall have reasonable access to such information and documents
as the Declarant is require law to make available. If the Declarant fails to
call the meeting required under this section, any Owner may do so. The function
of the transitional committee shall be to facilitate transition from control
of the administration of the Association by the Declarant to control by the
Owners. The committee shall have access to the information, documents and records
that the Declarant must turn over to the Owners under the Oregon Planned Community
Act. The Declarant shall give notice of the meeting required under this Section
to each Owner at least seven (7), but not more than fifty (50) days prior to
the meeting. The notice shall state the purpose of the meeting and the time
and place where it is to be held. If such meeting is not called by the Declarant
within the time specified, the meeting may be called and notice given by an
Owner. If the Owners, other than the Declarant, do not select members for the
committee under this Section 2.7, the Declarant shall have no further responsibility
to form the committee.
2.8. Annual Meetings. The first annual meeting of the Association shall be held
in the calendar year following the calendar year in which the turnover meeting
is held and shall be set by action of the Board of Directors. The date for this
meeting, at the discretion of the Board of Directors, may be changed from time
to time, but must be held annually under the rules and regulations as set out
in the Bylaws. At such meetings, new members of the Board of Directors shall
be elected by the Owners in accordance with the requirements of Section 3.9
of these Bylaws, to replace those directors whose terms have expired. The Owners
may also transact such other business of the Association as may properly come
before them.
2.9. Special Meetings. It shall be the duty of the President to call a special
meeting of the Owners as directed by resolution of the Board of Directors or
upon a petition signed by twenty-five percent (25%) or more of the Owners having
been presented to the Secretary. All meetings called because of petition of
Owners shall be held at a formal gathering and not by ballot, and shall be held
within sixty (60) days after receipt of the petition. The notice of any special
meeting shall state the time and place of such meeting and the purpose thereof.
No business shall be transacted at a special meeting except as stated in the
notice unless by consent of all the Owners of the Lots or as otherwise set out
in these Bylaws.
2.10. Notice of Meetings. It shall be the duty of the Secretary to mail a notice
of each annual, special or meeting by ballot, stating the purpose thereof and
the time and place where it is to be held, to each Owner of record at least
seven (7) but not more than fifty (50) days prior to such meeting or the date
when ballots for a ballot meeting are required to be returned. The mailing shall
be to the Owners address last given to the Secretary in writing by the Owner
or his or her vendee. If Lot ownership is split or the Lot has been sold on
a contract, notice shall be sent to a single address of which the Secretary
has been notified in writing by such parties. If no address has been given to
the Secretary in writing, then mailing to the Project Lot address shall be sufficient.
The mailing of a notice in the manner provided in this Section shall be considered
notice legally served.
2.11. Adjourned Meetings. If any gathering of Owners is not a legal meeting
because a quorum has not attended, the Owners who are present, either in person
or by proxy, may adjourn the meeting to a time not less than forty-eight (48)
hours nor more then ten (10) days from the time the original meeting was called.
The adjournment provisions of this Section do not apply to meetings by ballot.
2.12 Order of Business. The order of business at all meetings shall be as follows
(a) Roll call, quorum, proxies
(b) Proof of Notice of meeting or waiver of notice,
(c) Reading of minutes of the preceding meeting.
(d) Reports of officers.
(e) Reports of committees.
(f) Election of inspectors of election.
(g) Election of directors.
(h) Unfinished business.
(i) New business.
ARTICLE 3
BOARD OF DIRECTORS
Number and Qualification. The affairs of the Association shall be governed by
a Board of Directors composed of three (3) persons, all of whom must be an Owner
or the co-owner of a Lot. An officer or employee of a corporation, or the trustee
of a trust, or personal representative of an estate, or an employee of the trust
or estate may serve on the Board of Directors, if the corporation, trust, or
estate owns a Lot.
3.2. Powers and Duties. The Board of Directors shall have the powers and duties
necessary for the administration of the affairs of the Association and may do
all such acts and things as are not by law or by these Bylaws directed to be
exercised and done by the Owners.
3.3. Other Duties. In addition to duties imposed by these Bylaws or by resolutions
of the Association, the Board of Directors shall have authority to carry out
and be responsible for the following matters:
3.3.1 Care, upkeep, and supervision of the Common Property.
3.3.2 Establishment and maintenance of replacement reserve accounts and other
reserves which are required to be maintained by the Oregon Planned Community
Act, the Declaration, these Bylaws, and such other reserve accounts as are permitted
by these Bylaws.
3.3.3 Designation and collection of monthly assessments from the Owners, in
accordance with these Bylaws, the Declaration, and the Oregon Planned Community
Act.
3.3.4 Establishment of a budget and payment of ail common expenses of the Association
and institution and maintenance of a voucher system for such payment, which
shall require a sufficient number of signatories thereon as may be reasonably
necessary to prevent any misuse of Association funds.
3.3.5 Obtaining and maintaining insurance policies and payment of premiums therefore
out of the common expense funds in respect to both the Common Property and Living
Units as more specifically provided in Article 7 of these Bylaws.
3.3.6 Designation and dismissal of the personnel necessary for the maintenance
and operation of the Project.
3.3.7 Causing the preparation and distribution of annual financial statements
of the Association to each of the Owners as more specifically provided in section
3.6.
3.3.8 Adoption and amendment of administrative rules and regulations governing
the details of operation and use of the Common Property. Provided, however,
any such rules or regulations shall always be subject to rescission or amendment
by the Association upon majority vote of Owners present at any properly called
meeting.
3.3.9 Causing the Association to comply with the Oregon Planned Community Act
relating to maintenance of documents delivered to the Association by the Declarant
and maintenance and distribution of financial statements. Also to maintain copies
suitable for duplication of the following: Declaration, Bylaws, Association
rules and regulations, and any amendments thereto, the most recent annual financial
statement, and the current operating budget of the Association.
3.4 Limited Authority. The Board of Directors shall be prohibited from taking
any of the following actions, except with the vote or written assent of a majority,
over fifty percent (50%), of the voting power of the owners other than the Declarant:
3.4.1 Entering into a contract with a third party wherein the third person will
furnish goods or services for the common area or the Association for a term
longer than one year with the following exceptions:
(a) A contract with a public utility company if the rates charged for the materials
or services are regulated by the Public Utilities Commission provided, however,
that the term of the contract shall not exceed the shortest term for which the
supplier will contract at the regulated rate.
(b) Prepaid casualty and/or liability insurance policies of not to exceed three
years duration provided that the policy permits short rate cancellation by the
insured.
3.4.2 Incurring aggregate expenditures for capital improvements to the common
area any fiscal year in excess of five percent (5%) of the budgeted gross expenses
of the Association for that fiscal year.
3.4.3 Selling during any fiscal year property of the Association having an aggregate
fair market value greater than five percent (5%) of the budgeted gross expenses
of the Association for that fiscal year.
3.4.4 Paying compensation to members of the Board of Directors or to officers
of the Association for services performed in the conduct of the Association's
business provided, however, that the Board of Directors may cause a member or
officer to be reimbursed for expenses incurred in carrying on the business of
the Association.
3.5 Income Tax Returns; Determination of Fiscal Year.
3.5.1 The fiscal year of the Association shall be the calendar year unless otherwise
determined by the Board of Directors.
3.5.2 The Board of Directors, in its sole discretion, shall determine the manner
in which all necessary income tax returns are filed and of selecting any and
all persons to prepare such tax returns.
3.6 Budgets and Financial Statements.
3.6.1 The following financial and related information shall be regularly prepared
and distributed by the Board of Directors to all members of the Association:
a ) A pro forma operating budget and "reserve study" for the immediately
ensuing fiscal year consisting of at least the following information shall be
distributed not less than 45 days and not more than 60 days prior to the beginning
of the fiscal year.
(1) Estimated revenue and expense on an accrual basis.
(2) The amount of the total cash reserves of the Association currently available
for replacement or major repair of common facilities and for contingencies.
(3) A "reserve study" showing:
(i) An estimate of the current replacement costs of, and the estimated remaining
life of, and the methods of funding used to defray the future repair, replacement
or additions to, those major components of the common areas and facilities which
the Association is obligated to maintain.
(ii) Identification of all items for which reserves are required to be established;
(iii) The estimated remaining useful life of each item as of the date of the
reserve study;
(iv) The estimated cost of maintenance, repair or replacement of each item at
the end of its useful life; and
(v) A 30-year plan with regular and adequate contributions, adjusted by estimated
inflation and interest earned on reserves, to meet the maintenance, repair and
replacement schedule.
(vi) A general statement setting forth the procedures used by the governing
body in the calculation and establishment of reserves to defray the costs of
repair, replacement or additions to major components of the common areas and
facilities for which the Association is responsible.
(b) A balance sheet as of an accounting date which is and an last day of the
month closest in time to six months from the date of closing of the first sale
of an interest in the Project and an operating statement for the period from
the date of the first closing to the said accounting date, shall be distributed
within 60 days after the accounting date. This operating statement shall include
a schedule of assessments received and receivable identified by the number of
the subdivision interest and the name of the entity assessed.
(c) A report consisting of the following shall be distributed within 120 days
after the close of the fiscal year.
(1 ) A balance sheet as of the end of the fiscal year.
(2) An operating (income) statement for the fiscal year.
(3) A statement of changes in financial position for the fiscal year
3.6.2 If the reports referred to in Section 3.6.1 above are not prepared by
an independent accountant, they shall be accompanied by the certificate of an
authorized officer of the Association that the statement was prepared from the
books and records of the Association without independent audit or review.
3.6.3 The Board of Directors shall do the following not less frequently than
quarterly:
(a) Cause a current reconciliation of the Association's operating accounts to
be made and review the same.
(b) Cause a current reconciliation of the Association's reserve accounts to
be made and review the same.
(c) Review the current yeas actual reserve revenues and expenses compared to
the current years budget.
(d) Review the most current account statements prepared by the financial institution
where the Association has its operating and reserve accounts.
(e) Review an income and expense statement for the Association's operating and
reserve accounts.
(f) The failure of the Board of Directors to timely prepare and/or to present
a budget to the Owners shall not be cause for any Owner to fail or refuse to
pay assessments. Assessments shall continue, based upon the last adopted or
accepted budget, until a new budget is created and announced. Retroactive increases
and/or special assessments may be made by the Board of Directors to make up
for any deficiency.
(g) In the event the Board of Directors fails to timely adopt a budget for a
new fiscal year, Owners holding a majority) of the votes of the entire Association,
at any general or specially called meeting, may adopt such a budget, announce
it to the Owners and immediately commence assessments base on the newly adopted
budget. Additionally, at any general or specially called meeting, Owners holding
a majority of the votes of the entire Association may amend any budget adopted
by the Board of Directors. Thereafter, assessments to Owners shall be based
on the budget as so amended until a new budget is adopted.
3.7. Management Agent. The Board of Directors may employ a management agent,
to be compensated in an amount established by the Board, to perform such duties
and services as the Board shall authorize, including, but not limited to, the
duties listed in Section 3.3.
3.8. Interim Board and Officers. The Declarant hereby reserves administrative
control of the Association for a period not to exceed that allowed by the Oregon
Planned Community Act. The Declarant, in his or her sole discretion, shall have
the right to appoint and remove members of an Interim Board of Directors and
interim officers. Notwithstanding the provisions of this Section, at the Turnover
Meeting at least one (1) Director shall be elected by Owners other than the
Declarant, even if the Declarant otherwise has voting power to elect all five
(5) Directors.
3.9. Election and Term of Office. At the turnover meeting of the Association,
the term of office of two (2) Directors shall be fixed for two (2) years. The
term of office of three (3) Directors shall be fixed at one (1) year. Should
more Directors be added, the same sequential election terms shall apply as nearly
as is practicable. At the expiration of the initial term of office of each respective
Director, his or her successor shall be elected to serve a term of two (2) years.
The Directors shall hold office until their successors have been elected and
hold their first meeting. At the turnover meeting, upon agreement by vote of
the Owners, the Board of Directors may be elected by a single ballot with each
Owner permitted to vote for five (5) individual nominees. In such event, the
two (2) nominees receiving the highest number of votes shall be the two (2)
year Directors and the three (3) nominees receiving the next highest number
of votes shall be the one (1) year Directors. The Association may increase or
decrease the number of Directors and length of terms for which each is elected
upon amendment of this Section 3.9.
3.10. Vacancies. Vacancies on the Board of Directors caused by any reason other
than the removal of a Director by a vote of the Association shall be filled
for the balance of the term of each directorship by vote of a majority of the
remaining Directors, even though they may constitute less than a quorum; and
each person so elected shall be a Director until a successor is elected upon
expiration of the term for which such person was elected by the other Directors
to serve.
3.11. Removal of Directors. At any legal annual or special meeting, other than
a meeting by ballot, any one or more of the Directors may be removed with or
without cause, by a majority vote of the total voting power of the Owners and
a successor may be then and there elected to fill the vacancy thus created.
Provided, however, the notice of meeting shall specifically indicate that the
removal of one or more named directors is an agenda item for such meeting: Any
Director whose removal has been proposed by the Owners shall be given an opportunity
to be heard at the meeting. Any Director or Directors who fail(s) to attend
three (3) successive meetings of the Board of Directors which have been properly
called, or who has failed to attend more than one third (113) of the Board of
Directors meetings during a twelve (12) month period which have been properly
called, may be removed by a majority of the remaining Directors.
3.12. Organizational Meeting. The first meeting of a newly elected Board of
Directors shall be held within ten (1 0) days of election at such place as shall
be fixed by the Directors at the meeting at which such Directors were elected,
and no notice shall be necessary to the newly elected Directors in order to
legally hold such meeting, providing a majority of the newly elected Directors
are present.
3.13. Regular Meetings. Regular meetings of the Board of Directors may be held
at such time and place as shall be determined, from time to time, by a majority
of the Directors. Notice of regular meetings of the Board of Directors may be
called by the President on three (3) days' notice to each Director, given personally
or by mail, telephone or telegraph, which notice shall state the time, place
(as herein above provided) and purpose of the meeting.
3.14. Special Meetings. Special meetings of the Board of Directors may be called
by the President or Secretary or on the written request of at least three (3)
Directors. Special meetings of the Board of Directors may be called on three
(3) days' notice to each Director, given personally or by mail, telephone or
telegraph, which notice shall state the time, place (as herein above provided)
and purpose of the meeting.
3.15. Waiver of Notice to Directors. Before, at or after any meeting of the
Board of Directors, any Director may, in writing, waive notice of such meeting
and such waiver shall be deemed equivalent to the giving of such notice. Attendance
by a Director at any meeting of the Board shall be a waiver of notice by him
or her of the time and place thereof. If all the Directors are present at any
meeting of the Board, no notice to Directors shall be required and any business
may be transacted at such meeting.
3.16. Board of Directors' Quorum. At all meetings of the Board of Directors,
a majority of the existing Directors shall constitute a quorum for the transaction
of business, and the acts of the majority of the Directors present, shall be
the acts of the Board of Directors. If at any meeting of the Board of Directors
there be less than a quorum present, the majority of those present may adjourn
the meeting from time to time. At any such adjourned meeting, any business which
might have been transacted at the meeting as originally called may be transacted
without further notice.
3.17. Board of Directors Meetings Open to All Association Members. All meetings
of the Board of Directors shall be open to any and all members of the Association,
except that at the discretion of the board the following matters may be considered
in executive session:
(1 ) Consultation with legal counsel concerning the rights and duties of the
association regarding existing or potential litigation, or criminal matters;
(2) Personnel matters, including salary negotiations and employee discipline;
and
(3) Negotiation of contracts with third parties. Further provided that no Association
member shall have a right to participate in the Board of Directors meetings
unless such member is also a member of the Board of Directors. The President
shall have authority to exclude any Association member who disrupts the proceedings
at a meeting of the Board of Directors.
3.18. Notice to Association Members of Board of Directors Meetings. For other
than emergency meetings, notice of Board of Directors meetings shall be posted
at a place on the Common Property at least three (3) days prior to the meeting
or notice shall otherwise be provided to each member of the Association reasonably
calculated to inform each member of such meetings. The posting of such notices
shall be at a reasonable location that has been generally publicized to the
Owners.
3.19. Telephonic Meetings. In the event of an emergency, telephonic meetings
may be held by the Board of Directors. Such telephonic meetings shall be carried
on by means of a "conference call" in which each Director may speak
with any of the other Directors. The Directors shall keep telephone numbers
on file with the President to be used for telephonic meetings. No notice to
either Directors or Association members shall be required for a telephonic meeting
of the Board of Directors to be held for any emergency action. Provided, however,
no such telephonic meeting shall occur unless at least eighty percent (80%)
of the Board of Directors participate in the same and after an attempt has been
made to call each Director at the telephone number maintained on file with the
Board of Directors for such purpose.
3.20. Compensation of Directors. No Director shall be compensated in any manner,
except for out-of-pocket expenses, unless such compensation is approved by vote
of the Owners.
ARTICLE 4
OFFICERS
4.1. Designation. The principal officers of the Association shall be a President,
a Secretary and a Treasurer, all of whom shall be elected by the Directors.
The Directors may appoint an assistant treasurer and an assistant secretary,
and any such other officers as in their judgment may be necessary.
4.2. Election of Officers. The officers of the Association may be elected by
the Board of Directors at the organizational meeting of each new board or any
board meeting thereafter, and shall hold office at the pleasure of the board.
4.3. Removal of Officers. Upon an affirmative vote of a majority of the members
of the Board of Directors, any officer may be removed, either with or without
cause, and his or her successor elected at any regular or special meeting of
the Board of Directors.
4.4. President. The President shall be the chief executive officer of the Association
. The President shall preside at all meetings of the Association and of the
Board of Directors. The President shall have all of the general powers and duties
which are usually vested in the office of president of an association, including,
but not limited to, the power to appoint committees from among the Owners from
time to time as he or she may in his or her discretion decide is appropriate
to assist in the conduct of the affairs of the Association.
4.5. Secretary. The Secretary shall keep the minutes of all meetings of the
Board of Directors and the minutes of all meetings of the Association; he or
she shall have charge of such books and papers as the Board of Directors may
direct; and he or she shall, in general, perform all the duties in client of
the office of Secretary.
4.6. Treasurer. The Treasurer shall have responsibility for Association funds
and securities not otherwise held by the managing agent, and shall be responsible
for keeping full and accurate accounts of all receipts and disbursements in
books belonging to the Association. He or she shall be responsible for the deposit
of all monies and other valuable effects in the name, and to the credit, of
the Association in such depositories as may from time to time be designated
by the Board of Directors.
4.7. Directors as Officers. Any Director may be an officer of the Association.
ARTICLE 5
OBLIGATIONS OF THE OWNERS
5.1. Assessments. All Owners are obligated to pay assessments imposed by the
Association to meet all the Association's general common expenses as more particularly
set forth in the Declaration. Assessments shall be payable on a periodic basis,
not more frequently than monthly, as determined by the Board of Directors. All
initial, general and special assessments shall be allocated equally among the
Lots, except that improved and unimproved Lots shall be assessed in different
manners, as described in Section 8.2.2 of the Declaration.
5.2. Investment of Reserve Account Funds. Each reserve account shall be kept
in an account with a safe and responsible depositary, shall be accounted for
separately and, if invested, the obligation or security shall be fully guaranteed
as to principal by the United States of America or one of its agencies. Assessments
paid into the reserve accounts are the property of the Association and are not
refundable to sellers of Lots. Provided, however, nothing herein shall prevent
sellers of Lots from treating their outstanding allocable share of reserve accounts
as a separate or reimbursable item in a sales agreement. No Owner shall have
any individual rights in any of these reserves, although it is understood that
the value of their respective Lots may increase in proportion to each Lot's
right to receive repair, maintenance and replacement there from.
5.3. Initial Assessment. The initial assessment to Owners shall be based on
a budget determined by the Declarant. The monthly assessment shall thereafter
be subject to review by the Board of Directors. The budget and lot assessments
for all Lots shall be payable from the date the Declaration is recorded.
5.3.1 At the time of closing, each purchaser shall contribute a sum equal to
two times the monthly assessment as a one-time contribution to the budget of
the Association, together with such sums as may be required pursuant to the
Declaration and the sales agreement. Within sixty (60) days after conveyance
by the Declarant of the first Lot, the Declarant shall make such contribution
in respect to all Lots in the Project that have not yet been conveyed to a purchaser.
If the Declarant has made such contribution, no further contribution shall be
required to the Association, but each purchaser shall reimburse the Declarant
at the time of closing for the amount of the contribution made by the Declarant
in respect to the Lot conveyed to the purchaser. In the further event that the
monthly assessments are reduced pursuant to the authority granted to the Declarant
herein, the initial deposit to the Association budget equal to twice the monthly
assessment shall be based on the projected amount of such assessments after
substantial or full occupancy of the Lots rather than on the reduced assessment.
5.3.2 If the Declarant or any other person pays all or a portion of the operating
expenses of the Association or subsidizes such expenses, the monthly assessment
shall be reduced by such amount, but shall not be reduced to a sum less than
the total amount of all insurance and all replacement reserve items, and the
liability insurance and Common Property Reserve items. In respect to Lots not
yet conveyed by the Declarant, the Declarant may accrue the replacement reserve
items, but not the insurance reserve items. At the time of conveyance of the
Lot for which the replacement reserve has been accrued, the accrued reserves
must be paid to the Association. The Declarant, or such other person paying
all or a portion of the operating expenses or subsidizing such expenses, shall
give ten (10) days written notice to individual Owners prior to the commencement
of their obligation to pay the full monthly assessment. Thereafter, each Owner,
including the Declarant or such other person, shall pay the monthly assessments
to the Association. In the event the Declarant has collected initial assessments
from purchasers at closing and thereafter elects to pay or subsidize the operating
expenses thereby causing the assessment to be reduced, the one time initial
contribution collected from Lot purchasers shall be held by the Declarant in
a separate Association account. On the date Owners are required to pay full
monthly assessments, the aggregate sums held in such separate account shall
be deposited to the Association's general account to be used as working capital.
5.3.3 If the Association expenses are temporarily less than projected by the
Declarant because some or most of the Lots are not yet sold or occupied, the
Declarant shall have the authority to temporarily reduce the monthly assessment
to reflect the lower expenses of the project.
5.4. Special Assessments. The Board of Directors shall have the power to levy
special assessments against an owner or all owners in the following manner for
the following purposes:
5.4.1 To correct a deficit in the operating budget by vote of a majority of
the Board;
5.4.2 To collect amounts due to the Association from an owner for breach of
the owner's obligations under the Declaration, these Bylaws, or the Association's
rules and regulations, by vote of a majority of the Board;
5.4.3 Upon vote of a majority of the Board of Directors, to make repairs or
renovations to the common area or those portions of the buildings for which
the Association has maintenance responsibility if sufficient refunds are not
available from the operating budget or replacement reserve accounts; or
5.4.4 To make capital acquisitions, additions or improvements, by vote of at
least seventy-five percent (75%) of all votes allocated to Lots in the Planned
Community.
5.5. Payment of Assessments. Subject to the provisions of Section 5.3, from
the date of the conveyance of the first Lot to a person other than the Declarant,
the Declarant shall:
5.5.1 Pay assessments due for operating expenses on all unsold Lots; and
5.5.2 Pay assessments due for reserves on all unsold Lots, or, at the Declarant's
option, pay or require the Owner to pay all accrued reserve assessments against
the Lot at the time of the initial sale to the Owner.
5.6. Default. Failure by an Owner to pay any assessment of the Association shall
be a default by such Owner of his or her obligations pursuant to these Bylaws
and the Oregon Planned Community Act. In addition to the interest that may be
charged on delinquent assessments, the Board of Directors, at its option, may
impose a late charge penalty in respect to any monthly assessment not paid within
ten (1 0) days from the due date. Such penalty may not exceed the sum of ten
percent (10%) of the monthly assessment. The Association shall be entitled to
a lien that may be enforced upon compliance with the provisions of the Oregon
Planned Community Act. In any foreclosure suit by the Association with respect
to such lien, the Association shall be entitled to collect reasonable rent from
the defaulting Owner for the use of his or her Lot or shall be entitled to the
appointment of a receiver. Any default by the Owner in any provisions of these
Bylaws or of the Oregon Planned Community Act shall be deemed to be a default
by the Owner of any mortgage to which the Owner is a party or to which the Lot
is subject.
5.7. Maintenance and Repair.
5.7.1 Except as otherwise specifically provided in the Declaration and Bylaws,
every Owner must perform promptly all maintenance and repair work within his
or her own Lot, and which if omitted would affect the party wall(s) or Common
Property, and shall be responsible for the damages and liabilities that his
or her failure to do so may cause.
5.7.2 All repairs of internal installations of each Living Unit, such as water,
lights, gas, power, sewage, telephones, air conditioners, sanitary installations,
doors, windows, lamps, and all other accessories belonging to the Living Unit
area shall be at the sole expense of the Owner of such Living Unit.
5.7.3 An Owner shall reimburse the Association for any expenditures incurred
in repairing or replacing any Common Property and/or facility damaged through
his or her fault, not otherwise covered by insurance policies carried by the
Association for the Owner's and Association's benefit.
5.7.4 The Association has responsibility to maintain the exterior of the Living
Units as more particularly set forth in the Declaration.
5.8. Right of Entry; Encroachments; Easements for Maintenance.
5.8.1 In case of an emergency originating in or threatening his or her Lot,
an Owner shall grant the right of entry to the management agent or to any other
person authorized by the Board of Directors or the Association, whether the
Owner is present at the time or not.
5.8.2 An easement is reserved to the Association in and through any Lot and
the Common Property providing access at reasonable times and with reasonable
notice for purposes of maintenance, repair and replacement of the Common Property.
If, in the process of such repair and maintenance by the Association, it is
necessary to alter or damage any Lot or Common Property, such alterations or
damages will be permitted without compensation, provided the Lot and/or Common
Property are promptly restored to substantially its prior condition by the Association.
ARTICLE 6
USE AND OCCUPANCY RESTRICTIONS; RULES OF CONDUCT
Failure by an Owner (his family, invitees or lessees) to comply with the rules
of conduct and restrictions set forth in the Declaration, these Bylaws or others
promulgated by the Board of Directors shall be cause for which the Board of
Directors may deny or restrict such Owners right to use the common facility
with respect to which such Owner otherwise had a right of use. In addition to
the restrictions and rules of conduct set forth in the Declaration, the following
shall apply:
6.1. Use of the Common Property. No Owner shall place or cause to be placed
on any portion of the Common Property any trash, structure, equipment, improvement,
furniture, package or object of any kind. Such areas shall be used for no purpose
other than what is normal.
6.2 Domestic Animals. No animals, livestock, or poultry of any kind shall be
raised, bred, or kept on any lot less than 0.75 acres. Dogs, cats, or other
tame, domestic household pets are allowed on the property, provided that such
household pets are not kept, bred or maintained for any commercial purpose.
Such pets, as herein permitted, shall be housed within the dwelling and under
no condition shall any property be used as a kennel. Dogs and cats shall not
exceed three (3) in number. Caged birds shall be limited to five in number.
Household pets shall, insofar as possible, be restrained from interfering with
the other owners' use and enjoyment of their property and of the Common Areas,
and shall not be allowed to run at large. The owner of any such pet shall be
responsible for monitoring and cleaning up after same, and ensuring that the
pet does not become a nuisance. Notwithstanding the foregoing, on lots greater
than 0.75 acres, livestock and poultry are allowed with the exceptions of cattle
and pigs that are not allowed on any portion of the property. Barns, stables,
and other buildings and structures to house said livestock and poultry shall
not be located closer than 50 feet to any property line. All animal manure will
be kept in covered trash bins that shall be collected no less frequently than
one time per week.
6.3. Nuisances. No nuisances will be allowed upon the Property, nor any use
or practice that is the source of annoyance to residents or which interferes
with the peaceful possession and proper use of the Property by its residents.
All parts of the Project will be kept in a clean and sanitary condition, and
no rubbish, refuse, or garbage allowed to accumulate, nor any fire hazard allowed
to exist. All such garbage and trash shall be placed inside disposal containers.
No Owner will permit any use of his or her Lot or make any use of the Common
Property that will increase the cost of insurance upon the Common Property.
6.4. Improper, Offensive, or Unlawful Use. No improper, offensive or unlawful
use will be made of the Property nor any part of it; all valid laws, zoning
ordinances, and regulations of governmental bodies having jurisdiction will
be observed: The responsibility of meeting the requirements of governmental
bodies for maintenance, modification, or repair of the Property will be carried
out and paid for in the same manner as the responsibility for the maintenance
and repair of the Property concerned.
6.5. Skateboards and Roller Blades Prohibited. No skateboards or roller blades,
roller skates or similar items shall be permitted on any portion of the Property,
including, without limitation, any street, sidewalk, driveway or any other portion
of any Lot or Common Property.
6.6. Use of Recreation and Common Facilities. All recreational areas and other
Common Property are provided for the use of the Owners and their guests. Rules
and regulations may be adopted by the Board of Directors, setting the hours
the various facilities will be available for use, and the conditions attendant
thereto. Compliance with such rules as determined by the Board of Directors
is essential to the harmonious operation of the facilities.
6.7. Additional Rules. Rules and regulations concerning other use of the Property
may be made and amended from time to time by the Board of Directors. Copies
of such rules and regulations will be furnished to all Owners and residents
of the Project, upon request.
ARTICLE 7
INSURANCE
The Board of Directors shall obtain and maintain at all times insurance of
the type and kind and in the amounts hereinafter provided, and including insurance
for such other risks of a similar or dissimilar nature as are or shall hereafter
customarily be covered with respect to other planned communities similar in
construction, design and which insurance shall be governed by the provisions
in this numbered section.
7.1. Types of Insurance Policies. For the benefit of the Association and the
owners, the Board of Directors shall obtain and maintain at all times, and shall
pay for out of the common expense funds, the following insurance to the extent
available at reasonable cost:
7.1.1 A policy or policies of property insurance including, but not limited
to, blanket all risk coverage for the full insurable replacement value, if available,
of all common property, and such other fire and casualty insurance as the Board
of Directors shall determine is necessary.
7.1.2 A policy or policies insuring the Association, its Board of Directors,
the owners individually, and the manager against any liability to the public
or the owners and their invitees or tenants, incident to the ownership, supervision,
control or use of the project. Limits of liability under such insurance shall
be not less than one million dollars ($1,000,000) per occurrence for bodily
injuries and property damage liability. Such limit and coverage shall be reviewed
at least annually by the Board of Directors which may increase the limit of
and/or coverage, in its discretion. Said policy or policies shall be issued
on a comprehensive liability basis and shall provide cross liability endorsements
wherein the rights of the named insured under the policy or policies shall not
be prejudiced as respects his, her or their action against another named insured.
7.1.3 Workers' compensation insurance to the extent necessary to comply with
any applicable laws.
7.1.4 Errors and omissions insurance for corporate liability and for directors'
and officers' liability insuring (i) the Association because of any civil claim
or claims made against the Association's directors or officers and caused by
any negligent act, error, omission, or breach of duties of the directors or
officers and (ii) the Association's directors and officers individually because
of any civil claim or claims made against them and caused by any negligent act,
error, omission, or breach of duty while acting solely in their capacities as
directors or officers. Limits of liability per occurrence shall be not less
than two million dollars ($2,000,000.00) for each occurrence and four million
dollars ($4,000,000.00) aggregate.
7.1.5 (This Insurance is Optional) A fidelity bond naming such persons as may
be designated by the Board of Directors as principals and the Association and
the owners as obliges, for the amount determined by the Board of Directors.
The Board of Directors may require that all officers and employees of the Association
handling or responsible for Association funds obtain adequate fidelity bonds.
The premiums on such bonds shall be paid by the Association. The bonds hereunder
are optional, and shall be obtained at the discretion of the Board of Directors
or by majority vote of the Members when the Board of Directors or Members believe
it is prudent to obtain them under the circumstances. The Board of Directors
shall not be liable to any party based merely on its decision not to obtain
bonds hereunder. The Association shall not be responsible for any loss or damage
to personal property of any owner, whether stored on the common property or
in the owners Living Unit, nor shall the Association maintain any insurance
coverage for such loss.
7.2. Insurance Companies Authorized. All policies shall be written by a company
licensed to do business in Oregon and holding a "Commissioner's rating"
of "A-" and a size rating of FSCX or better by Best's Key Rating Guide,
or as may be otherwise acceptable to all mortgagees and directors.
7.3. Authority to Adjust Losses. All losses under policies hereafter in force
regarding the property shall be settled exclusively with the Board of Directors
or its authorized representative; provided, however, that where a first mortgagee
has been designated as a loss payee by an owner and such first mortgagee has
requested the opportunity to exercise the rights provided by this Section, such
mortgagee shall be entitled to settle losses as to the mortgaged Living Unit,
provided that the loss which occurs is severable. Releases and proofs of loss
shall be executed by at least two directors.
7.4. Provisions in insurance policies. The Board of Directors shall obtain,
if reasonably available, terms in insurance policies that provide for a waiver
of subornation by the insurer as to any claims against the Board of Directors,
any owner, or any guest of an owner.
7.5. Owners' Deductible/Owner and Tenant Insurance. The Board of Directors shall
deter mine the amount of the deductible for property loss insurance policies,
as well as other insurance policies required to be procured by the Association
under this Article 7. In determining the deductible under the policies, the
Board, among other factors, shall take into consideration the availability,
cost, and loss experience of the Association. In this regard, as in other Board
responsibilities, the Board members shall exercise their reasonable business
judgment. The Association shall have no responsibility to procure or assist
in procuring property loss insurance for any owner or tenant for: (a) damage
to a Living Unit not covered by the Association's policy (because of the deductible
amount or because the claim for loss or damage is one not normally covered by
blanket all risk coverage insurance policies); or (b) for any damage or loss
to the owner's or tenant's personal property. Owners shall be responsible for
purchasing insurance policies insuring their Living Units and for insuring their
own personal property for any loss or damage. Tenants shall be responsible for
insuring their own personal property for any loss or damage. The Board of Directors
shall notify all owners of the amount of the deductible under the Association
policies. To the extent reasonably practicable, the Board of Directors shall
give at least thirty (30) days notice to the owners of any increase in the deductible
proposed in renewal or replacement insurance policies. Owners and tenants of
all Living Units shall procure and maintain comprehensive liability policies
having combined limits of not less than five hundred thousand dollars ($500,000)
for each occurrence. Such insurance shall provide coverage for, but not limited
to, the negligent acts of the owner(s) and tenant(s) and their guests or other
occupants of the Living Unit(s) for damage to the common property and other
Living Units and the personal property of others located therein.
7.6. Review of Insurance Policies. At least annually, the Board of Directors
shall review all insurance carried by the Association, which review shall include
a consultation with a representative of the insurance carrier writing the master
policy.
ARTICLE 8
AMENDMENT
Except as otherwise provided in this Article, and the restrictions set forth
elsewhere herein, these Bylaws may be amended at any time by an instrument approved
by at least a majority of the total votes of each class of members that are
eligible to vote. Any amendment must be executed, recorded, and certified as
provided by law. Provided, however, no amendment of the bylaws may effect an
amendment of the Declaration or the Articles of Incorporation without compliance
with the provisions of such documents and the Oregon Nonprofit Corporation Act.
Provided further that no amendment deleting or affecting any right of the Declarant
may be adopted without the prior written consent of the Declarant.
ARTICLE 9
RECORDS AND AUDITS
9.1. General Records. The Board of Directors and the managing agent or manager,
if any, shall preserve and maintain minutes of the meetings of the Association,
the Board and any committees. The Board of Directors shall maintain a list of
Owners entitled to vote at meetings of the Association and a list of all mortgagees
of Lots. The minutes of the Association, the Board and committees, and the Association's
financial records shall be reasonably available for review and copying by the
Owners. A reasonable charge may be imposed by the Association for providing
copies.
9.2. Records of Receipts and Expenditures. The Board of Directors or its designee
shall keep detailed, accurate records in chronological order of the receipts
and expenditures affecting the Common Property, itemizing the maintenance and
repair expenses of the Common Property and any other expenses incurred. Such
records and the vouchers authorizing the payments shall be available for examination
by the Owners and mortgagees at convenient hours of weekdays.
9.3. Assessment Roll. The assessment roll shall be maintained in a set of accounting
books in which there shall be an account for each Lot. Such account shall designate
the name and address of the Owner or Owners, the amount of each assessment against
the Owners, the dates and amounts in which the assessment comes due, the amounts
paid upon the account and the balance due on the assessments.
9.4. Payment of Vouchers. The Treasurer shall pay all vouchers up to one thousand
dollars ($ 1,000) signed by the President, managing agent, manager or other
person authorized by the Board of Directors. Any voucher in excess of this amount
shall require the signature of the President. Provided, however, any withdrawal
from reserve accounts shall require the signature of two or one board member
and an officer of the Association who is not a board member.
9.5. Reports and Audits. The Board of Directors shall prepare or cause to be
prepared an annual report of the receipts and expenditures of the Association
and a balance sheet and income and expense statement setting forth the financial
condition of the Association as of the end of each year. The report shall be
prepared according to generally accepted accounting procedures and shall be
distributed to all Owners and to all mortgagees of Lots within ninety (90) days
after the end of each fiscal year. At any time any Owner or mortgagee may, at
his or her own expense, cause an audit or inspection to be made of the books
and records of the Association.
9.6. Notice of Sale, Mortgage, Rental or Lease. Immediately upon the sale, mortgage,
rental or lease of any Lot, the Owner shall promptly inform the Secretary or
manager of the name and address of said vendee, mortgagee, lessee, or tenant.
ARTICLE 10
COMPLIANCE
These Bylaws are intended to comply with the provisions of the Oregon Planned
Community Act, which are incorporated herein and to supplement the provision
in the Declaration. In case any of the provisions hereof conflict with the provisions
of said statutes, the statutory provisions shall apply. In case of any conflict
between the provisions hereof and the Declaration, the provisions in the Declaration
shall apply.
ARTICLE 11
INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND AGENTS
The Association shall indemnify any Director, officer, employee or agent
who was or is a party or is threatened to be made a party to any threatened,
pending or completed action, suit or proceeding, whether civil, criminal, administrative
or investigative (other than an action by the Association) by reason of the
fact that he or she is or was a Director, officer, employee or agent of the
Association or is or was serving at the request of the Association as a Director,
officer, employee or agent of another corporation, partnership, joint venture,
trust or other enterprise, against expenses (including attorney fees), judgments,
fines and amounts paid in settlement actually and reasonably incurred by said
person in connection with such suit, action or proceeding if he or she acted
in good faith and in a manner he or she reasonably believed to be in, or not
opposed to, the best interest of the Association, and, with respect to any criminal
action or proceedings, had no reasonable cause to believe his or her conduct
was unlawful. The termination of any action, suit or proceeding by judgment,
order, settlement, conviction, or with a plea of no contest or its equivalent,
shall not of itself create a presumption that a person did not act in good faith
and in a manner which he or she reasonably believed to be in, or not opposed
to, the best interest of the Association, and, with respect to any criminal
action or proceedings, had reasonable cause to believe his or her conduct was
unlawful. Payment under this clause may be made during the pendency of such
claim, action, suit or proceeding and when incurred, subject only to the right
of the Association, should it be proven at a later time that said person had
no right to such payments. All persons who are ultimately held liable for their
actions on behalf of the Association as a Director, officer, employee or agent
shall have a right of contribution over and against all other Directors, officers,
employees or agents and members of the Association who participated with or
benefited from the acts which created said liability.
ARTICLE 12
ASSESSMENT COLLECTION COSTS; SUITS AND ACTIONS
Owners shall be obliged to pay reasonable fees and costs including, but not
limited to, attorney fees incurred in connection with efforts to collect any
delinquent unpaid assessments. In addition to the monthly assessment for operating
expenses and the funding of reserves, such assessments may include fees, late
charges, fines and interest imposed pursuant to ORS 94.630(4?0)-(L). In the
event suite or action is commenced by the Directors for the collection of any
amounts due pursuant to these Bylaws or for the enforcement of any provisions
of the Declaration, Bylaws, or of the Oregon Planned Community Act, the Owner
or Owners, jointly and severally, will in addition to all other obligations,
pay the costs of such suit or action, including reasonable attorney fees to
be fixed by the trial court and, in the event of an appeal, the cost of the
appeal, together with reasonable attorney fees in the appellate court to be
fixed by such court.
ARTICLE 13
MISCELLANEOUS
13.1. Notices. All notices to the Association or to the Board of Directors shall
be sent care of the managing agent, or if there is no managing agent, to the
principal office of the Association or to such other address as the Board of
Directors may hereafter designate from time to time. All notices to any Owner
shall be sent to such address as may have been designated by him or her from
time to time, in writing, to the Board of Directors, or if no address has been
designated, then to the Owner's Lot.
13.2. Waiver. No restriction, condition, obligation or provision contained in
these Bylaws shall be deemed to have been abrogated or waived by reason of any
failure to enforce the same, irrespective of the number of violations or breaches
thereof which may occur.
13.3. Invalidity; Number; Captions. The invalidity of any part of these Bylaws
shall not impair or affect in any manner the validity, enforceability or effect
of the balance of these Bylaws. Provided, however, that if any of the provisions
of these bylaws would violate the rule against perpetuities or any other limitation
on the duration of the provisions herein contained imposed by law, then such
provision shall be deemed to remain in effect only for the maximum period permitted
by law, or in the event the rule against perpetuities applies, until twenty-one
(21 ) years after the death of the last survivor of the now living decedents
of NBA basketball player Shawn Kemp, As used herein, the singular shall include
the plural, and the plural the singular. The masculine and neuter shall each
include the masculine, feminine, and neuter, as the context requires, All captions
used herein are intended solely for convenience of reference and shall in no
way limit any of the provisions of these Bylaws.
It is hereby certified that these Bylaws have been adopted by Nomoco, LLC,
an
Oregon limited liability company, Declarant of The Riverwalk Association,
IN WITNESS WHEREOF the undersigned being Declarant herein has executed this
instrument this ______________ day of ______________________, 2006.
Nomoco, LLC, an Oregon limited liability company
By________________________________________________
Member Russell Dale, Managing Member
REDCO Development Co. LLC, Member
By________________________________________________
Member Evan Archerd, Managing Member
Archerd and Dresner LLC, Member
By________________________________________________
Member Steve Morgan, Managing Member
Morgan Pacific LLC, Member
State of Oregon
County of Jackson
This instrument was acknowledged before me on ________________________, 2006,
by
Russell Dale, Managing Member REDCO Development Co. LLC, Evan Archerd, Managing
Member Archerd and Dresner LLC, and Steve Morgan Managing Member Morgan Pacific
LLC, who represent that they are member of Nomoco LLC, an Oregon limited liability
company with authority to bind the company.
__________________________________
Notary Public for Oregon
My commission expires: _______________